Czech Endodontic Society

Bylaws

I.
General Provisions

1. The name of the society is: Czech Endodontic Society (CES)

2. The Czech Endodontic Society, civic association (hereinafter referred to as "CES") is a self-regulatory, non-political professional and scientific association that voluntarily brings together doctors of medicine as well as other persons expressing their interests in an endodontology specialization.

3. The CES acts within the Czech Republic, with its head office in Slavojova 22, 128 00 Prague 2.

4. The CES is a civic association, legal entity that independently administers its estate and manages its business based on an annual budget in accordance with applicable acts and regulations.

5. The CES declares its co-operation with the Czech Medical Association (Česká lékařská společnost) seated in Prague, Czech Republic, and cooperates with professional associations within a stomatology specialization, such as Society of Czech Stomatologists (Spolek českých zubních lékařů), Czech Dental Chamber (Česká stomatologická komora) as well as with international professional organizations, and it declares its full collective membership in ESE (European Society of Endodontology).

II.
Mission and Activities of the CES

1. The CES aims at enhancing both theoretical and practical levels of endodontology. It promotes the specialization within the community by making all efforts to enhance oral health of all inhabitants in compliance with the World Health Organization programme.

2. Principal activities include organizing professional events both for CES members and all other interested parties to inform about and provide expert and scientific discussion of a given subject matter. The CES professional events form an integral part of postgraduate training of a dental practitioner.

3. The CES cooperates with other professional associations and regional unions of the Czech Medical Association, especially those of stomatology specialization for the purpose of common problem solving.

4. The CES cooperates and participates in technical problem solving, and in providing both medical and preventive care as well as medical research together with Czech Dental, Medical and Pharmaceutical Chambers, with Ministry of Health of the Czech Republic, Ministry of Education, Youth and Sport of the Czech Republic, and with other bodies, in particular clinic and research positions, and with General Health Insurance Company, and many other insurance companies.

5. The CES ensures its members awareness about endodontology development both within the Czech Republic and abroad using available opportunities and various means.

6. The CES deals with postgraduate training level of dental practitioners as concerns endodontology and promotes its enhancement.

III.
Organizational Structure

1. The Society carries out independent scientific and economic activities.

2. The Czech Endodontic Society together with other specialized stomatology associations that are organizational units or collective members of the Czech Medical Association constitutes coordinating committee, an intention of which is to provide all dental practitioners with professional information as well as to represent dental practice both within the Czech Republic and abroad. Participation in this committee is based on principles of voluntariness and freedom from any obligations of particular professional associations.

3. The CES can form its internal professional sections based on specialized requirements of its members. Section activities are managed by internal regulations of the Society.

4. Control and executive bodies of the CES are:

- Plenary session,

- Executive board,

- Board of auditors.

5. The term of office of the CES executive board and board of auditors is four years and is terminated towards the end of the last year by plenary session with elections. The actual position can be held for no more than two consecutive terms of office - that means at least four but no more than eight years. The plenary session is a supreme authority of the CES. It is held at least once a year. In the interim, activities are managed by the CES executive board.

6. The CES executive board and board of auditors are elected by secret ballot. Members of CES bodies must satisfy a condition, i.e. ordinary and active membership within the Society. Society bodies´ election will take place in case of eligibility for inviting all members. Elections are effective in case that absolute majority of present Society members vote on a nominee. Elected body members take precedence according to maximum vote won, at first for executive board membership then for board of auditors' membership. Chairman of the Society´s executive board is elected from among the board members in the next round by plenary session. Chairman of the board of auditors is elected by its members at the first meeting of this board. All functions within the CES bodies are the honorary ones.

7. Plenary session of the CES is the supreme body and it is entitled to vote, and to decide upon all essential issues concerning CES activities, to decide upon economic activities, to establish the amount of a membership fee for a given year, and to comment on and approve activity of CES bodies. The CES activities are based on principles of democracy and respecting the human rights.

8. Members of the CES bodies are nominated from among active members of the Society. Changes of bodies´ structure can be administered only by plenary sessions. The executive board consists of a chairman, a scientific secretary, a treasurer, and at least 2 members. The quorum shall be at absolute majority of present members. This board submits a report on its activities and financial management to plenary session. The executive board is convened by its chairman or scientific secretary at least twice a year. Its members are entitled to reimbursement of incurred expenses (i.e. travel costs, lodging expenses, subsistence allowances in accordance with applicable regulations.

9. The executive board chairman represents the CES in public and acts on its behalf. He/she provides routine work and deals with urgent matters during the period between board meetings. His/her decisions have to be discussed and approved at the earliest board meeting. In the chairman´s absence, the scientific secretary acts for him/her.

10. The chairman, the scientific secretary or the treasurer is entitled to sign documents in the name of the CES.

11. In case of publishing any journal, the CES executive board appoints editorial board that is responsible for the content, issue and dispatch of the journal. The journal publication should comply with applicable press and copyright acts.

12. Based on any requests, the executive board nominates experts of the subject field to bodies and organizations within the CES.

13. The board of auditors has three members. Its work is managed by its chairman. The board of auditors performs annually audit of financial management and observance of bylaws and resolutions of the CES. If necessary, the financial management could be revised more than once a year. Any disputes within the CES are settled by an impartial and independent commission that accounts for its activities to the plenary session. The commission members are entitled to participate in the board meeting but without vote. If required, the CES executive board is obligated to submit all needed papers and documents to the board of auditors.

IV.
Society Membership

1. The CES is constituted by primary, certified and honorary membership.

2. A doctor of medicine, stomatology or dentistry graduate of the medical faculty of any Czech or foreign university who is entitled to exercise his/her profession on the territory of EU, who expresses his/her interests in endodontology specialization could become a primary member of the CES. The primary membership is formed based on principles of full voluntariness.

3. A doctor of medicine satisfying conditions mentioned in par. 1 who is active in development of endodontology specialization both on the territory of the Czech Republic and abroad could become a certified member of the CES. That means presentation of at least one summary lecture or case report on professional events with the endodontology themes (including presentation on any event of other professional association with a leading theme concerning endodontology).

4. An honorary member could be appointed based on resolution of the executive board of the Czech Endodontic Society.

5. The Society membership (primary, certified and honorary or honorary) is not prevented due to nationality, race, citizenship, religion or political party affiliation.

6. The CES membership is cancelled by member´s written submission or by infringement of his/her duties, especially failure to pay the annual membership fee -even after a written warning - by the end of the calendar year.

V.
Rights and Duties of Members

1. All members have the right to participate in all events organized by the CES.

2. Members are bound to observe the CES bylaws, to protect and defend interests of the CES and thus contribute by their personal initiatives to endodontology quality level.

3. Members are bound to pay annual membership fees on the CES account in due time and agreed amount. Honorary members are exempt from annual membership fees.

4. To be elected to the CES bodies, it is the right of a full member.

5. A full and primary member is entitled to vote the CES bodies and to comment on the CES activities, as well as to vote on plenary sessions.

6. Honorary members have the right to attend plenary sessions of the CES and act with advisory vote.

7. Other rights and duties of full, primary and honorary members do not differ.

VI.
Financial Management of the CES

1. The CES administers its estate independently and its financial management complies with the annual budget. The financial management follows generally accepted regulations on financial management concerning legal entities. Required written documentation and accounting are properly kept.

2. Financial resources are:

- annual membership fee: 5,000 CZK,

- income from economic activities of the Society excluding tax,

- donations and other grant-in-aid after tax payment.

3. Financial needs of the CES may be used in compliance with the bylaws and valid regulations on general financial management. The CES must draw up a balanced or surplus budget.

4. The CES treasurer shall monitor and keep records of funds flow and keeps the executive board informed on regular basis. All members are bound to respect his/her instructions as concerns the CES finances. Expenditure vouchers have to be stamped and signed by the Society chairman or an executive board member in charge before their reimbursement; the treasurer confirms the vouchers registration by his/her signature.

VII.
Property Settlement in case of CES Dissolution

1. Before dissolution, the funds and properties of the Society would be sold, and acquired financial assets would be used for liabilities settlement and then shared alike among members.

VIII.
Final Provisions

1. The Plenary session of the CES is the only one that can change any provisions of its bylaws by virtue of ballot.

2. This bylaws come into force after being approved by plenary session of the Czech Society of Endodontology and after being registered by Ministry of Interior of the Czech Republic.

In Prague, May 28, 2007